Adjudication -
The ability to automate a judgment based on background screening
outcome. This judgment often results in “meets requirements”
or “does not meet requirements” outcome. Once
adjudication takes place automatic distribution and/or adverse
action can occur.
Applicant Tracking System (ATS) -
Any system, whether in paper or software form, that manages
both an organization’s job posting and data collection
(i.e., resume/applications) process to efficiently match prospective
candidates to the proper positions.
Cost-per-hire -
A common measure used in human resources to evaluate the average
costs incurred in recruiting and hiring new employees. Generally
the equation is total recruitment costs divided by total number
of new hires. Typical components of this measure include relocation
costs, advertising/job board fees, interviewing expenses,
referral bonuses, recruitment staff compensation, skills assessment
and pre-employment screening.
Consumer Reporting Agency (CRA) -
A credit bureau that gathers and provides information about
individuals - such as if they pay their bills on time or have
filed bankruptcy - to creditors, employers, and landlords.
Companies that perform pre-employment screening services are
also considered CRAs and are governed by the FCRA, as are
the employers that use background screening services.
Customer Relationship Management (CRM) -
A technology designed to help organizations maintain interaction
with their customers.
Employee Relationship Management (ERM) -
ERM applications work in conjunction with ERP systems, which
hold critical employee data. Through the Internet, ERM applications
give employees access to their own training, benefit and payroll
information.
Equal Employment Opportunity (EEO) -
A system of employment practices regulated by the EEOC under
which individuals are not excluded from any participation,
advancement, or benefits due to race, color, religion, sex,
national origin, or any other action that cannot lawfully
be the basis for employment actions.
Equal Employment Opportunity Commission (EEOC)
-
The federal agency responsible for administration of several
statutes that prohibit discrimination; has power to subpoena
witnesses, issue guidelines that have the force of law, render
decisions, provide technical assistance to employers, and
provide legal assistance to complainants.
eRecruiting -
Recruiting methods that take place via the Internet such as
job boards.
Fair Credit Reporting Act (FCRA) -
The FCRA is designed to protect individuals, by promoting
accuracy, fairness, and privacy of information in the files
of every Consumer Reporting Agency (CRA). Companies that perform
pre-employment screening services are governed by the FCRA,
as are the employers that use background screening services.
Form 8850 -
A form used by employers to pre-screen and to make a written
request to a State Employment Security Agency (SESA) to certify
an individual as either a member of a targeted group for purposes
of qualifying for the work opportunity credit, or a long-term
family assistance recipient for purposes of qualifying for
the welfare-to-work credit.
Form I9 -
Federal form required of all appointees to verify their U.S.
citizenship, or if they are aliens, their eligibility for
employment in accordance with the Immigration and Naturalization
Act of 1986.
Human Resource Information Systems (HRIS)
-
Software-based systems that manage all or a part of the human
resources function of an organization. Typical functionality
includes employment demographics, benefits/compensation management,
training, payroll and reporting.
HR-XML -
An operating language established by voluntary members of
the human resources community who agree to use common definitions
to facilitate automated exchange of all HR-related data between
organizations.
Interface -
The actual part of a software program or Web-based application
that the user sees and uses. This is normally designed to
be easy to use and aesthetically pleasing.
Job board -
Any formal, organized place where jobs can be posted for prospective
applicants to view and apply. Examples include bulletin boards,
Web sites (i.e., Monster.com) and recruitment agencies.
Management reports -
Reports designed to reflect pre-screening report activity.
An example is a report that displays turnaround time for reports
and types of reports ordered. This is different from the pre-employment
screening report, which displays information specific to the
individual candidate.
Pre-employment screening -
Pre-employment screening services include background verification,
drug screening, skills assessment and behavioral assessment
tools. A thorough background screen verifies important factual
information about a prospective employee (i.e. identity, employment
history, education credentials). It also helps gain critical
information about an applicant’s character and past
history that isn’t always apparent in an interview or
application, such as criminal history, credit history, and
driving record.
Real-time -
Input into a system that affects existing data immediately,
as opposed to a batch-processed system that collects all data
inputs and then processes them all at a later time. This is
a common buzzword that indicates that data can be accessed
or edited immediately.
Time-to-hire -
A common measure used in human resources to evaluate the average
amount of time it takes to fill an open position. This is
normally measured from the point the job request is submitted
by the hiring manager to the point the new employee walks
in the door.
Work Opportunity Tax Credit (WOTC) -
A federal income tax credit that encourages private sector
employers to hire eight targeted groups of job seekers.
XML -
Short for Extensible Markup Language. XML is a language designed
especially for Web documents. It enables the definition, transmission,
validation, and interpretation of data between applications
and between organizations.
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